- Establish strong passwords
This is possibly one of the most important things to do with regards to data security, and it is certainly one of the easiest.
Microsoft has certain guidelines for passwords which it urges all businesses and individuals to follow – you should not use personal data (birthdays or pet names), you should not use common words spelled backwards, or any “random” sequence of letters which are close together on the keyboard.
They also provide a password checker which can tell you how strong your chosen password is.
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- Put up a strong firewall
A firewall is a must for any system to be truly secure – they block any number of things, including hacking attempts and many viruses. Firewalls also act as a wall in that they block any attempt to simply see into the system as it works. Firewalls render everything opaque.
A firewall also controls who has access to your system by actively controlling both access to the network, and the traffic within the network itself. They occur on their own, and are also normally part of anti-virus software packages.
- Install anti-virus software and keep it updated
As mentioned above, firewalls are often part of a standard anti-virus package, but that isn’t the only thing that anti-virus software can offer – these packages also scan your computer for threats, keep passwords safe, quarantine files and emails which are deemed to be a threat to your system, and many other things.
As anti-virus software is something which is installed directly on your hardware, it is generally considered to be the last line of defence. It is therefore advisable to have more in your arsenal than simply anti-virus software, no matter how strong. Go to Prosyn for more suggestions.
- Update your programs regularly
It isn’t enough to have software and hardware which acts as security – you need to keep it updated at all times, both because that is how you will get the best technology – new programs are designed with the latest viruses in mind – but you will also gain access to patches and security screens which had been created to fill gaps in the last iteration of the software.
- Secure your laptops
Laptops are designed to be portable, allowing for work to be done in a variety of locations. They are popular because of their versatility, but this versatility can also make them a security risk.
Make sure that you know where every single laptop which belongs to the company is at any given moment, because a lost laptop is a huge security breach.
- Secure your mobile phones
Everyone has a smartphone these days, to the point where we are beginning to forget just how powerful they are. Since smartphones are used to check emails, and to keep in touch with many of our colleagues, they can contain a lot of sensitive information – information which can be put at risk if the phone is ever lost or stolen.
- Regular back-ups
Schedule regular back-ups to protect your data from being lost or corrupted. Generally speaking, regular counts as simple back-ups every night after working hours, and a full back-up every week to an off-site server.